Privacy Policy

KICKEMBOX

Last updated: 13/1/2026

KICKEMBOX (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect personal data when you use our website, contact us, or attend our classes.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Business name: KICKEMBOX
Service: Kickboxing classes for children, teenagers and adults
Operating area: New Forest (including Lymington, Brockenhurst, Lyndhurst, Sway, New Milton and surrounding areas)

If you have any questions about this policy or how we use your data, please contact us:

Email: kickembox@gmail.com

2. What Personal Data We Collect

We may collect and process the following information:

a) Information You Provide Directly

Name (parent/guardian and/or participant)
Email address
Age or date of birth (for class suitability)
Emergency contact details
Medical or health information (only where relevant and provided voluntarily)
Enquiry details submitted via contact forms, email or social media

b) Children’s Data

When enrolling a child, we collect personal data only with parental or guardian consent and only what is necessary to safely deliver our classes.

c) Website Usage Data

IP address
Browser type and device
Pages visited and time spent on the site

(This data is used in an anonymised or aggregated way where possible.)

3. How We Use Your Data

We use personal data for the following purposes:

To respond to enquiries and provide information about classes
To manage class bookings and attendance
To ensure participant safety (including emergency contact and medical considerations)
To communicate important updates (class times, cancellations, venue changes)
To improve our services and website
To meet legal or safeguarding obligations

We do not sell your data to third parties.

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Consent – where you have actively agreed (e.g. contact forms, marketing)
Contract – to provide classes you have booked
Legitimate interests – running our business safely and effectively
Legal obligation – safeguarding, insurance or regulatory requirements

For children, consent is obtained from a parent or legal guardian.

5. Marketing Communications

We may contact you with information about classes, events or updates only where you have consented or where there is an existing relationship.

You can opt out at any time by contacting us directly.

6. Data Sharing

We only share personal data where necessary, including:

Venue providers (attendance or safeguarding purposes only)
Insurance providers (where required)
IT or website service providers (data processing only)

All third parties are required to handle your data securely and lawfully.

7. Data Storage & Security

We take appropriate technical and organisational measures to protect personal data, including:

Secure devices and passwords
Limited access to personal information
Secure storage of physical and digital records

We retain personal data only for as long as necessary for the purposes it was collected.

8. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Cookies

Our website may use cookies to improve functionality and user experience.

You can control or disable cookies through your browser settings.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to read their policies separately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.

12. Contact Us

If you have any questions, concerns, or requests regarding your personal data, please contact:

KICKEMBOX at kickembox@gmail.com